For Destination Weddings
A destination wedding asks a lot of your guests. We reach out early and handle everything from visas to what to pack, so you can be fully present on your wedding day.
A destination wedding raises a hundred small questions, and with no one to field them, they all find their way back to you. We answer them first, so you never have to.
Accommodation suggestions tailored to each guest's budget and travel plans.
Document requirements, timelines, and next steps, handled before guests even think to ask.
Day-of logistics, transfers, and venue details. Clear answers, no confusion.
Dress code, cultural context, venue nuances. Every guest arrives informed and at ease.
One plan per wedding, priced per guest who RSVPs yes. No packages, no minimums, and every guest gets exactly the care their trip calls for.
0 — Digital
Self-serve, beautifully.
per wedding
A custom guest information site and RSVP — everything guests need, no coordinator required.
I — Essential
The complete foundation.
per guest
We take care of every guest, from the moment they RSVP to the flight home.
II — Complete
White-glove, end to end.
per guest
Everything in Essential, plus we step in and act for your guests, not just guide them.
| What's included | Digital — Free | Essential — $8 | Complete — $10 |
|---|---|---|---|
| Digital Foundation | |||
| Custom guest information website | ✓ | ✓ | ✓ |
| RSVP collection & management | ✓ | ✓ | ✓ |
| Travel & venue information page | ✓ | ✓ | ✓ |
| Digital FAQ for guests | ✓ | ✓ | ✓ |
| Proactive Planning | |||
| Personal outreach to every guest | ✗ | ✓ | ✓ |
| Reached over WhatsApp or any messaging app | ✗ | ✓ | ✓ |
| SMS text for guests without an app | ✗ | ✗ | ✓ |
| Guest intake (dates, dietary, accessibility, documents) | ✗ | ✓ | ✓ |
| Custom visa checklist & milestone plan per guest | ✗ | ✓ | ✓ |
| Flight timing & accommodation guidance | ✗ | ✓ | ✓ |
| Trip-extension routing & best-airport advice | ✗ | ✓ | ✓ |
| Local recommendations & things to do | ✗ | ✓ | ✓ |
| Deadline reminders & proactive nudges | ✗ | ✓ | ✓ |
| Pre-arrival info pack per guest | ✗ | ✓ | ✓ |
| Dress code & cultural guidance | ✗ | ✓ | ✓ |
| Booking & Coordination | |||
| Transfer coordination (airport ↔ venue ↔ hotel) | ✗ | ✓ | ✓ |
| Online check-in & hotel-block coordination | ✗ | ✓ | ✓ |
| Dietary & accessibility delivered to your planner | ✗ | ✓ | ✓ |
| Group hotel & flight rates, negotiated and booked | ✗ | ✗ | ✓ |
| We rebook flights & manage travel disruptions | ✗ | ✗ | ✓ |
| During the Wedding | |||
| Pre-wedding reply window | — | 24 hrs | 8 hrs |
| Live, instant support during the wedding | ✗ | ✓ | ✓ |
| Real-time updates to the planner | ✗ | ✓ | ✓ |
| Milestone progress reports to the couple | ✗ | ✓ | ✓ |
| Couple dashboard (guest readiness at a glance) | ✗ | ✗ | ✓ |
| After the Wedding | |||
| Departure guidance for every guest | ✗ | ✓ | ✓ |
Guest coordination is a specific problem. Most alternatives either don't exist or stretch someone well beyond their role.
| What matters | Vowbella | Platform | Wedding Planner | Venue Coordinator |
|---|---|---|---|---|
| Proactive outreach to every guest | ✓ | ✗ | ✗ | ✗ |
| Solely focused on guests — nothing else | ✓ | ✗ | ✗ | ✗ |
| Real human coordinator, not automated | ✓ | ✗ | Stretched thin | ✓ |
| Visa & travel guidance per guest nationality | ✓ | ✗ | ✗ | ✗ |
| Works at any venue, any location | ✓ | ✓ | ✓ | Their venue only |
| Milestone progress reports to the couple | ✓ | ✗ | ✗ | ✗ |
Straight answers to the questions that come up on every call.
We reach out to every guest individually, months before the wedding, over WhatsApp or their preferred app — gathering what's needed and guiding each person from there. No mass messages, no portals.
We adjust to each guest. For VIPs, more attentive and faster. For elderly guests or those less comfortable with technology, we slow down and simplify — looping in a family member where it helps.
Outreach begins
We're introduced to every guest — warm, personal, no pressure.
Visas, flights & hotels sorted
Tailored checklists per guest. Timelines, next steps, reminders.
Dietary, accessibility & info packs
All guest details captured and delivered to your planner.
Final confirmations & transfers
Arrival plans locked in. Every guest knows exactly what to do.
Live support
Instant replies. Travel disruptions handled. You stay present.
Departure guidance & summary
Every guest seen off. Full report delivered to the couple.
Details are shared only with you and your planner. We don't store data beyond the engagement and never share it with third parties. Guests are always told upfront who we are.
6 months before is ideal — that's when visas, flights, and hotel blocks matter most. Shorter timelines are manageable; just ask.
Available for destination weddings worldwide.